Currently accepting notes of interest for Autumn 2018

Pro Bono Service

Twice a year, we will review our accounts and put a percentage of our turnover towards pro bono work. This means that every six months, eligible organisations will be given the opportunity to apply for us to work with them for free or at a discount (depending on the size of the engagement).
current pro bono rate
5%
of turnover
If you are interested in applying, some guidance has been given below as to who is eligible, what kinds of engagement are eligible, how the engagement works and the application process.

Who is eligible?

What kinds of organisation can apply?
Andthen’s pro bono services are only available to incorporated, socially and/or culturally driven not-for-profit organisations. We equate this to Charities, Community Interest Companies and Community Benefit Societies (or the equivalent if a non-UK based organisation). While we will accept applications from organisations that do not fit the aforementioned legal structures, we will only offer pro bono services to organisations which:
  • are not-for-profit
  • are not owned by a for-profit parent company
  • are incorporated hold a bank account
  • are legally allowed to purchase services
We do not have any restrictions on the size of organisation; regardless of whether you are a 2 person or 200,000 person organisation, we are happy to work with you.
What kinds of causes do we support?
We will not work with any organisation whose cause or mission we disagree with — where there is uncertainty, any decisions about this will be made through an internal discussion with our employees. Broadly speaking, we are looking to promote equality, inclusivity, and wellbeing, and will favour projects which have significant potential for impact in these areas.

What kinds of engagement are eligible?

What types of engagement will we do on a pro bono basis?
We are happy for our pro bono services to be put towards any kind of engagement — strategy projects, capacity building, talks, workshops, mentorship, board service, or whatever else you can think of.
What challenges will we address with our pro bono work?
We are interested in working across a diverse range of challenges, however, in order to stay true to our expertise we are most interested in working on projects that explicitly involve components of futures thinking — i.e. those which involve researching, understanding, and building strategies around social, technological, economic, and other forms of change.

Our services are bespoke to each client, however we believe it is helpful in this instance to build out a few service packages which might shed light on how we can work with you. This is not an exhaustive list of our offerings, but these packages are simply meant as a starting point. Feel free to suggest something else if you think there is another way for us to work together.

Introduction to Futures

An introductory talk and workshop to futures approaches, in which we use futures thinking to explore a subject of your choosing while teaching your team some key futures research techniques and discussing how to integrate them into your innovation process.

Small engagement

Visioning

We will work with you to define and develop your vision for the future of a particular organisation, venture, product, service or idea, through a series of engagements and discussions about your values, purpose and approach. We will deliver a well designed ‘vision document’ which will help you communicate your direction and mobilise teams to work towards a shared goal.

Medium to Large engagement

Horizon Scanning

We will gather insights about the social, technological, economic and political landscape that affects, or is likely to affect your organisation, project, venture, or idea. Through identifying key opportunities and risks, we will deliver a series of recommendations with a view to helping you navigate fast approaching change and plan your next moves.

Medium to Large engagement

Future Communities

We will explore the changing values, behaviours and attitudes of a community of people; these might be the people who use or benefit from your current services, they might be people who are in need, or people who you want to engage. Through synthesising this research, we will deliver a series of recommendations with a view to helping you engage this group.

Medium to Large engagement

How does the engagement work?

We will strive to treat pro bono engagements as similarly as possible to our other engagements. That means:
  • The same team members are working on pro bono work and paid client work
  • Our team are not volunteering for pro bono work — they are paid their normal salary by Andthen
  • Pro Bono clients must agree to a formal proposal and sign a contract.
What exactly does pro-bono cover?
Every six months, we intend to give the equivalent of a fixed percentage of our revenue away as free services. This means that the size of the engagement dictates the amount of discount we can give.

Here are a few examples to help explain:
However, while our services are free (or discounted, if the engagement is larger than our pro bono budget for the specific period), there are a few things which aren’t free. Specifically:
  • Travel and accommodation expenses
    Should a project require travel, we will always look for the cheapest reasonable travel and accommodation options.

  • Material Expenses
    Such as materials for a workshop, or large scale printing for a presentation.

  • Freelance/Contractor Expenses
    Specialist support in an area which is outwith our expertise.

  • Extra deliverables or amendments
    If the scope of the project, number or size of deliverables, or number of amendments is increased from the amount outlined in the project proposal and contract, then we will charge at our standard daily rate for extra time spent on the engagement.

Before starting any engagement, we will give clear estimates as to how much we expect to spend on expenses.

Application process

The following outlines the application process:
1. Pro Bono discount announced
Every 6 months we will announce how much Pro Bono discount is available on our services, and will invite organisations to register their interest for approximately 3 - 4 weeks. If you aren’t ready to note your interest now, and want to wait for a subsequent round, feel free to sign up to our newsletter or follow us on twitter to be notified of forthcoming rounds.
2. Noting your interest
The initial part of the application involves filling out a survey to note your interest. This helps us check that you are eligible for pro bono services, find out a little about you and your organisation, and it gives us a sense of the kind of engagement you are looking for.
3. Selecting ‘Finalists’
We will read through the notes of interest, and select a few ‘finalists’ based on various factors including eligibility, achievability, scope, relevance to our expertise, available pro bono resource, and potential impact. We will then arrange meetings with remaining applicants to discuss the potential engagement in more detail.
4. We send a proposal
We will further narrow down the number of organisations, then craft and send a proposal to the remaining applicant(s), based on the discussions of our previous meeting.
5. Review Proposal
You have a chance to review the proposal, and discuss any changes you would like to make with us.
6. Accept Proposal
If you accept the proposal, then the project will start in line with the schedule outlined in the proposal. If at this phase you change your mind and decide you don’t want to work with us, we will reallocate the pro bono service to either another pro bono project this round or to the next round of applications.

Questions?

We are in the early stages of our pro bono service and are learning as we go. If you have any questions, if something is unclear to you, or you have any thoughts, please feel free to reach out to us at probono@studioandthen.com
£2,300
WORTH OF SERVICES AVAILABLE
Approximately equal to a small engagement
Interested in our services? 

We are accepting notes of interest until the midnight (GMT) on the 28th September 2018
Note your interest
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